Tracking off-balance nominal accounts

[marekkowalczyk]

Continuing the discussion from Customised Dashboard Totals:

@Glenn

We’re pleased to announce a new feature on QuickFile that will allow you to customise your dashboard totals to include the balance on other nominal accounts.

Here are a few examples of what this feature can be used for.

• Tracking any pending VAT, Corporation Tax or other Tax liabilities
• Tracking credit card balances
• Tracking any monies held by a 3rd party payment provider, e.g. PayPal, Stripe, Amazon Marketplace etc.

This feature is available with a Power User Subscription. You will then find a box within the advanced features area where you can provide a simple comma separated list of nominal codes to be included.

We hope you find this feature useful and welcome any feedback!

I want to track the Suspense Account, code 9998 so that I can easily know the health of my accounting workflow process. However, when I enter the code as described, I get the error message

[quote]Please include only balance sheet codes in your dashboard nominal list
Balance sheet codes are between 1 and 3999 inclusive.[/quote]

I understand this is because the amount is not a balance sheet account. But sometimes you do want to track those, too.

What would be a reasonable way to do that?

[Parker1090]

If you check your bank accounts, it will show you if you have any untagged entries, which generally cause the suspense account to exist. If it was to be added to the money you owe/money owed, personally I see it causing confusion, because you may neither owe nor be owed it. Similarly, which category should the system put it in?

But hopefully the bank account view would help.

[marekkowalczyk]

Right, the untagged feature does help me resolve the problem. I guess the topic can be closed, then.

[Parker1090]

Glad that helped! If you need any more help, please feel free to ask!