The VAT filing quarters are Dec, Mar, Jun, Sep and these are the dates entered on the VAT Period settings and cash accounting is set as the accounting method and the VAT Filing Start Date was set to 01/03/18.
The first attempt to automatically file VAT resulted in an unsuccessful submission with the explanation - “The VAT Period you have entered 2018-05 for the VRN 913278231 was not found, please check and resubmit if necessary.”
On checking the VAT return the dates submitted were mistakenly set to 01/03/18 - 31/05/18 and now realise this should have been set 01/04/18-30/06/18.
On checking VAT Settings I noticed that the VAT Periods should ‘Month Commencing’ so I changed the VAT period to Jan/Apr/Jul/Oct as I assumed this to be the next commencing month start.
I create a new VAT return and it shows Date Range from 01/06/18 to 30/06/18. On selecting the from date drop down I do not get the option to scroll back and select previous date of 01/06/18 and if I try and overwrite manually to 01/03/18 and recalculate, it does not calculate the transactions previous to 01/06/18.
I have tried changing the VAT Periods back to Mar/Jun/Sep/Dec but the VAT return Date Range remains stuck from 01/06/18 to 30/06/18.
Not sure how to rectify to get the submission right.
I suspect the failed VAT return is still on your account, but showing as “ERROR”?
If you have a VAT return already saved the account, the next one will pick up anything for the next period automatically, which based on your settings would be 01/06/2018 - 30/06/2018.
If you go into the return, you should see a rollback option at the bottom:
This will undo the return on QuickFile, however it doesn’t affect HMRC’s side. As it’s a failed return anyway (as in HMRC rejected it because of the wrong period), this should hopefully set you on the right path. The next VAT you create now should pick up the correct dates automatically.
However this did not resolve the issue of being able to enter the correct dates (01/04/18-30/06/18) for period 01/06/2018 - 30/06/2018 is missing vatable invoices for April and May.
Can you confirm what months the VAT Period should be set to?
Your VAT period can be confirmed by HMRC. From what you said above, it sounds like it’s set up correctly (Jan, Apr, Jul, Oct).
I can see in your screenshot you still have one return there for March - May, showing as “Error”. This one would also need to be rolled back for the related invoices (and/or payments) to be used in another return.
I’ve actually managed to rollback the second submission by going to an invoice in March where it said it was locked and I could rollback from a link on that page. This appears to have worked as I can select the correct dates now with all the transactions included for that period. HMRC now reports a successful receipt of submission. Thanks for your help on this.
I’m not sure about the EU Sales List submission though as I cannot readily see any receipts, reports or submission - all I can see is Enable EC Sales Filing check box which is selected. How do I see if this has also been submitted?
The EC sales isn’t filed automatically. If you enable this in your VAT settings, you will have the option to submit this from the VAT return (if EC sales are present).
With ECSL filing I know you need to enroll for this service form your HMRC Online Account. Regular VAT returns and ECSLs have a separate enrollment process.
Would you please be able to log into HMRC directly and ensure that the ECSL service is active?
