VAT Return - Submitted - But Quickfile saying otherwise

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1

I completed my VAT return period ending Jan 2023, I rolled back return and submitted it. HMRC are showing return submitted but quickfile show it as outstanding, I am now looking at my return period ending April 2023 and it is including [incorrectly] all previous figures. How do I clear these figures?

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So what exactly is showing in your list of VAT returns in QuickFile now? It sounds like you initially submitted your Nov-Jan return, then later rolled it back, which means that as far as QuickFile is concerned the return is still outstanding. When you prepare a QuickFile VAT return it will always include items dated before the quarter you’re preparing if those entries have not already been locked by a previous return - this is deliberate behaviour as it ensures that anything that should have been in the previous return but was entered late will be reconciled as soon as possible.

What you need to do is:

  • in your QuickFile VAT settings, disable online filing by de-selecting your HMRC account in the drop-down box
  • prepare a new VAT return for the Nov-Jan quarter, and check that all the box totals agree with the return you actually submitted to HMRC
    • if any of the numbers do not agree, make manual adjustments to bring them into line - this may happen if you did in fact add any late entries for the Nov-Jan date range after having submitted the return. Keep a note of what those adjustments were for later.
  • “save” the return
  • go back to your VAT settings and re-select your HMRC account, to re-enable online filing for the next quarter

At this point QuickFile now knows that your Nov-Jan return has been submitted, and when you prepare the Feb-Apr return it will no longer include the previous figures.

If you had to make any manual adjustments when saving your Nov-Jan return you must remember to apply those same adjustments in reverse when you do the Feb-Apr one (i.e. if you had to adjust box 1 by +10 to make QuickFile’s calculation for the previous quarter agree with your actual submission, then you must adjust box 1 by -10 when preparing Feb-Apr).

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Hi Ian, Many thanks for your quick response, I’m glad to say after following your detailed instructions my VAT is now correct, Much appreciated, Kind Regards Stewart

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