I’m using quickfile to track my income for my self-employed piano business, I get paid various amounts directly to my bank account by clients once a month (depending on their availability) with no invoice, and a small number of clients pay cash on their first lesson of the month, so I just added every payment into the account as an individual ‘Cash Register Input’ with their bank name as a description, for tracking.
Its important that I earn £29,000 on my tax return for a visa application this year, and based on my manual tracking in a spreadsheet, I was doing fine with that.
However, the grand total of all the sales i’ve inputted from 05/06/2025 to now, comes to 31,024 (the figure that matches my manual calculations), but my total turnover in the Profit/Loss report is only 29,481. This is a discrepancy large enough to jeopardise my income meeting the requirement after my expenses of £4,843 are taken away, and I can’t figure out why any of my income wouldn’t contribute to the total turnover.
Have you gone through the individual transactions in your turnover account, to make sure you are not missing any receipts and there are no expenses erroneously coded to income?
If needed, you can also click on the magnify glass next to the individual line (e.g. General Sales) to view a breakdown of this figure.
If you do drill down into the nominal code, you can also click on “Show all notes” which will show a brief description and client name under each entry:
The difference between your total sales and turnover in QuickFile usually comes from the report date range or transaction coding. Check that the Profit/Loss report covers the exact period of your sales. Also, verify that all payments are coded to the correct income account and no expenses were accidentally included. You can drill down on individual line items to see details for each payment.
