Add mileage expenses to invoice

[Lesley_King]

Following on from a previous question (thanks for the answers) I have now set up a new supplier for mileage. I can’t figure out how to show this on my invoices? It needs to look like this - can be several different dates on the one invoice

     date  job details                            hourlyrate       hours worked      total cost
             (separate line) mileage         rate per mile   number of miles  total cost

Thanks - appreciate all the help.

Lesley

[QFSteve]

Hello Lesley

I have attached the support article below which may help

Business mileage expense

Introduction This guide shows how to record on QuickFile business mileage travelled in your own car, and paid from your own personal funds. What counts as business mileage? Business mileage is mileage you travel whilst doing your job. It can include travel to a temporary work place but it doesn't include: - Normal travel between home (or anywhere that is not a workplace) and your permanent workplace - Private travel - You can normally reclaim a fixed amount per mile for approved business mileag…

[Lesley_King]

Hi Steve, it doesn’t mention anything about how to add the mileage expense to my normal client invoice.

Thanks

Lesley

[Bagpipe]

Try the following:-
Reports…Chart of Accounts…Create New Account…Enter Specific Code…Code 4905…A/c Name “Mileage Recharged” …Save
Create a new sales invoice…in the description, type “Mileage”…You need to click the settings icon and find “Mileage Recharged” .You can use the unit cost as cost per mile and qty as miles chargeable and see how it looks.

[Lesley_King]

Aha! So then all I do at year end is subtract the amount in mileage from general sales!

Thanks

[ian_roberts]

If you put the mileage into a different sales code as suggested above then it won’t be part of “general sales” at all - your P&L will show general sales and “mileage recharged” separately, with the sum as the total turnover.

[Lesley_King]

Wow I can be really thick sometimes