I use Gmail for emails and there is a facility to create filters to forward a particular email on to receipts@quickfile.co.uk. To setup forwarding Gmail sends an email with a confirmation code for verification. I have sent this email, but the email has not been received in my Receipt Hub. Any idea on how to collect the email with the confirmation code?
The email will have probably been discarded by Quickfile if it didn’t have any attachments. It is unlikely that this will work anyway as even if the email has an attachment the body of the email (with the activation code) will be discarded.
If there’s no attachments you should still get the body of the email in the Receipt Hub. Do you have multiple emails configured in Gmail? Did you forward the activation email from Google to receipts@quickfile.co.uk and check that the send from address is registered in your QF account?
I’m not sure this would work like you want it to anyway. The way auto forwarding filters work in Gmail the message would still appear to be “from” its original sender when it arrives at receipts@quickfile.co.uk, and it’s the sender address that QF uses to decide which account’s receipt hub the message belongs to - a given sender address can only send receipts to one QuickFile account. So unless the supplier uses a unique sender address on its emails for each customer I don’t see how it could work.
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I have got the Gmail confirmation code for forwarding to receipts@quickfile.co.uk by temporarily adding the email address that Gmail use to send the confirmation code forwarding-noreply@google.com. This was then removed from "Email My Receipts to QuickFile ". I now can create filters to skip inbox and forward into Receipt Hub, of course the email address of the sender is needed in the list "Email My Receipts to QuickFile ", but this is a great facility where the emails are regularly transferred to QF. Perhaps consider increasing the limit of 5 emails addresses to 10.
I am now have problems with readability of the content of the received emails. I have not had an opportunity to look at this to date, but hopefully should not be too much trouble.
This is precisely the problem I referred to above - now you’ve done this, nobody else who buys from the same supplier can do the same trick, and if they try to then their receipts will end up in your receipt hub.
The way “email my receipts” is supposed to work, you should only register sender addresses that you personally own and control. In fact, maybe QuickFile ought to enforce this, much like Google does, by sending a verification email when you try to add an address to your settings, and requiring you to click a link to confirm that the address is yours.
The ideal solution would be if it were possible to set up filters in GMail that actually forward the message (changing the from address to your own) rather than redirecting it (with the original from line) but I’m not sure if that’s possible. It may be doable with Google Apps Script.
Edit: or Zapier appears to offer an option to save incoming GMail attachments to Dropbox, which might be another way to automate it.
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