I run a charity that works in close partnership with two others with whom we share financial planning. I would like to give the treasurers of these organisations access to our Quickfile accounts on a read only basis.
In addition, I would like to give read only access to the person who will be examining our accounts before they are filed with the Charity Commission.
In the user configuration section of Quickfile there are various options to restrict access but these all seem to be “all or none” (either access is denied completely, or access is granted with full read/write capability).
Please could you clarify if there is any “read only” option, and if not, could such a feature be considered?
There is no explicit “read only” option in Quick File. You may be able to use a combination of privileges to get the desired effect or you can certainly build your own interface via the API to achieve this.
I’m afraid this feature is not something currently on our development plan, but if it becomes a more popular request we can certainly reconsider.
I know I am resurrecting an old topic but I just wanted to highlight interest in view only too or if the old situation has changed since I would appreciate an update.
I am Treasurer of a charity and have given access to other trustees but in selecting the user account options I have disabled functions I would want them to be able to see but not edit - in particular how much we have in our bank accounts and what the transactions are. Is there a way for me to give them access to the Banking tab but without an ability to change the bank information?
Glenn, I also support this idea to have READ ONLY users here as a “future enhancement”.
I don’t know how HMRC Tax compliance check works, I never had, but it would be great to send them a RO user logon details and let them do the work remotely.
I’d like to add my support for READ ONLY access. Basically it would be good for people to have read/write to areas they work and read only to some others. For example it would be useful if our supplier manager could create supplier stuff but can also see customer details but can’t add any payments or change anything. Read only across everything should be an option.
+1 Quickfile is very powerful, allowing you to do great things with a few clicks. This is a blessing in most circumstances but could be dangerous in less experienced hands.
It worries me giving edit access to someone who really only needs to read the values. Specifically, being able to view invoices without the edit access would be a welcome change.
+1 for read-only. I’ve set up a club of which I’m treasurer on Quickfile but we have problems with the secretary and chairman each having different lists of members from mine. I’d like to give them access to Quickfile so we’re all working from the same list without having to keep emailing them around but I can’t see any way to let them view names and addresses without being able to create or edit them.
+1 for read only access. I want to give my business partner and my accountants full access but don’t want either of them to be able to change anything!
It is crucial to be able to give users access that permits them to view the individual areas of the system but does not allow them to modify any information.
This is a key feature when dealing with an audit, but also for instance when contracting an external company to prepare annual accounts. Basically, having such access level is key whenever dealing with external entities that, for whatever reason, need to view the accounts.
The current system does not allow view-only access. Ideally, any access level should have two types: view and view/modify.
It should not be too difficult from the IT point of view to implement a new user type that has no database writing rights, correct?
I am the treasurer for a small society. As such, we like to make sure that the financial side of the society is open for scrutinisation by members of the committee to make sure things are done properly.
It would therefore be useful if designated individuals could have access to Quickfile but not be able to alter any data or transactions - a view-only option in fact.
Other people may notice things and be able to suggest, for example, new nominal account categories. They’d be able to look at the detail in advance - as I am doing now - to prepare for our AGM.
On the main forum page you can select the “Feature Request” category.
You can then view the latest requests and you can view the number of votes each has had.
You can also filter by “Planned”, “Implemented” and “Under consideration”.