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VAT Options Explained

When creating a sales or purchase invoice in QuickFile you will see a number of additional VAT options in the invoice editor. These options can be used to control the boxes within which the NET and VAT totals are reported in your VAT return.

In this guide we explain when to use each of the VAT options and the effect that each will have on the VAT return.

VAT on sales

The examples provided are below for standard VAT accounting and are based on a £1000 sales invoice plus VAT (where applicable).

Option When to use VAT Return Boxes
VAT Exempt Applicable for VAT exempt sales, e.g. sporting activities, certain medical treatments, financial services etc. You can find a more comprehensive list on the following HMRC guide. Box 6: 1,000
Out of Scope Use this option when you want to completely exclude the invoice from your VAT return. _____N.A_____
CIS reverse charge Use this option if you are a CIS sub contractor and you are invoicing a CIS contractor that will be subject to the CIS domestic reverse charge. Box 6: 1,000
EU supply of goods Use this option if you are based in Northern Ireland and are making a supply of goods to a company based in the EU under the Northern Ireland Protocol. Box 6: 1,000
Box 8: 1,000
EU supply of services Use this option if you are based in Northern Ireland and are making a supply of services to a company based in the EU. Find out more. Box 6: 1,000

VAT on purchases

The examples provided are below for standard VAT accounting and are based on a £1000 purchase invoice plus VAT (where applicable).

Option When to use VAT Return Boxes
VAT Exempt Applicable for VAT exempt purchases, e.g. some postal services, sporting activities, certain medical treatments, financial services etc. You can find a more comprehensive list on the following HMRC guide. Box 7: 1,000
Out of Scope Use this option when you want to completely exclude the purchase from your VAT return. _____N.A_____
Reverse charge on services Use this option if you have received a service from an overseas supplier and have been asked to self account for VAT. Box 1: 200
Box 4: 200
Box 6: 1,000
Box 7: 1,000
CIS reverse charge Use this option if you are a CIS contractor and you have received an invoice exlcuding VAT from a CIS sub contractor. The VAT element is then declared as an input on your VAT return and then reversed off as an output under the domestic reverse charge mechanism. Box 1: 200
Box 4: 200
Box 7: 1,000
EU acquisition of goods Use this option if you are based in Northern Ireland and have acquired goods from a company based in the EU under the Northern Ireland Protocol. Box 2: 200
Box 4: 200
Box 7: 1,000
Box 9: 1,000
Postponed VAT accounting Use this option when importing goods under the Postponed VAT Accounting system. Please refer to the HMRC postponed accounting guide for more information. Box 1: 200
Box 4: 200
Box 7: 1,000