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Zero cost invoices

Is there a way of producing a zero cost invoice?

I.e. I am giving someone something for free but want to create an invoice to show it is free?

Is the only way to create the invoice and then credit it?

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No you can’t issue a zero value invoice in Quick File. You could however issue an invoice at the normal retail price and follow it up with a credit note.

This is something that would also be of value to us. Our preference would be for a 100% discount (we want the client to see how much of a freebe they are getting) although the ability to create zero value lines as well would be a bonus.

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For one quickfile use we need to be able to issue an invoice to members who are honorary and so would have a perfectly correct and valid invoice cost of £0.00 as it is not they do not exist (which seems to be the quickfile view.)
Equally, there are other legitimate reasons for issuing an invoice for a zero amount eg. issue a replacement item under warranty (an invoice generating action but with no (zero) client cost,) transfer of inventory between locations, sending of items for review / inspection.
We do not need work-arounds as all they do is make for confusion unless the idea to get the number of ledger entries up?
Put full price, allow a 100% reduction - oops thats zero and not allowed.
Not as if it is a difficult feature to enact, just change validation from >0 to >=0.

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On the back of this, would/could the same also be done for zero rated purchases? I have one supplier who invoices everything on one invoice then sends out back order/out of stock items later with 100% discounted invoices. Usually I just delete the back order invoices (when tagging via receipt hub) but it makes sense to have all the invoices logged against the supplier for audit purposes.

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This would be useful to us to record items repaired under warranty.

Being able to create a zero value invoice would also be beneficial to us, sometimes we need to despatch zero valued items, I am currently unable to run a delivery note off for these because I am unable to create the invoice, my only workaround is to generate manual delivery notes and invoices which isn’t ideal, there is also no record of the invoice in Quickfile.

Rob

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This would make my life so much easier too

i make invoices for 0.01p, which is a pain and doesnt look very smart

Warranty
Delivery note off consignment stock

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Hi
Please consider a method to allow for free issue of parts or goods to customers and suppliers
To include a
Delivery Note / Packing Note.
Audit Trail

Zero value Invoicing would help?

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Hi @ChrisatIIOnline

We don’t offer zero value invoicing as it has no relevance to accountancy.

I think maybe the delivery note / packing note would be more for your stock management system. But, we will leave this thread open for others to add their comments.

There is already a feature request open

2 Likes

I also think there should be the ability to have invoices with zero value/allow 100% discount.

I have had several occasions where the ability to do this would have been useful.

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I would also find zero-value invoices very useful in various scenarios, for commercial but also for accounting reasons - these would keep the invoice numbering intact. Otherwise, one needs a separate sequence just for zero-value invoices (and you have to keep that separate to QuickFile, which is impractical if you prefer everything in one place).

I also don’t see what is gained by blocking zero-valued invoices.

Oh, and they also come handy when a client is terrible at keeping their invoicing sequences - it’s neatest if one can then raise zero-value invoices for the skipped invoice numbers, so that it’s easy to audit later on.

Hello @sasopuksic

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